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One of the biggest problems I have in responding to a couple hundred e-mails per day is that I tend to get in a hurry and make typographical errors. One tool that can help with that in Gmail is to use the "Canned Responses" lab. This is similar to the mini-macros and auto-fill features you might have used in the past in word-processing programs. It saves text that you type frequently, and automatically fills it in, to save time, and reduce the chance of errors.
To set these up, sign in to your Gmail, and go to "Settings." Then click on "Labs," and use the quick search bar to find "Canned Responses." Hit "enable," and you're set. Go back to your inbox, and begin either replying to a message or composing a new one. Once you've typed the content you want to save to re-use for later, be sure to proof-read it a couple of times. The last thing you want is to send out the same message on a regular basis for the next three years containing the same typo...
Once you're ready, just hit the drop-down arrow next to "Canned Responses (illustration above), and select "New Canned Reponse," and follow the instructions. The next time you get ready to type that same message, click that same drop-down menu, and click on the name of the canned response to auto-fill your e-mail.
Now, what are you going to do with all of that extra time in your day?
Jennifer Pointer (e-mail) is in Tulsa, OK. She promotes a simple, a low-tech approach to effective online profile management, search engine optimization and social networking.
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